You can download from the website is free, without registration and SMS program Archive of documents v2.56 Rus... Briefly about the program Archive of documents v2.56 Rusyou can download from the website is free, without registration and SMS: Archive of documents - the program allows you to systematize the accounting and storage of documents, provides control over the execution of documents at all stages in terms of time and responsible, track the movement of documents, who took what when, returned. For each document, you can record arbitrary additional information, convenient search and advanced analysis, flexible configuration of access rights, network and multi-user modes, tracking the history of changes and many other conveniences. We remind you that the program Archive of documents v2.56 Rus You can download from the website is free, without registration and SMS.
The main functions of the program Archive of documents v2.56 Rus:
* Systematization of accounting and storage of documents
The program allows you to automate registration and record documents according to the following parameters:
- by type (contract, estimate), type (accounting, reporting), category (work, internal),
- by validity period, amount, currency (relevant for contracts, etc.),
- by authors, responsible units and performers,
- by partner companies (indicating the full coordinates of the companies),
- by topic (content description is possible),
- by status (in progress, completed),
- if the document is in electronic form, the path to the file is indicated.
In general, the system is designed to support both paper and electronic document flow.
The program allows you to organize the storage of documents. The database indicates:
- place of storage of documents (no. cabinet, shelf, folder ...),
- the date until which documents are to be kept,
- history of issuing documents (who took what when)
For each document, you can record arbitrary additional information.
Any table of the base can be printed, exported to MS Word, MS Excel or CSV text format. There is import from other data sources in CSV format.
* Control of execution of documents by time
The system allows you to effectively manage the processes of movement and processing of documents.
Implemented control of work on documents at all stages:
- the dates of the beginning and end of work with the document are fixed by each performer,
- deadlines are monitored: automatic color highlighting of unfinished tasks is provided.
* Control over the execution of documents by responsible executors
For each document, the history of its passage through the responsible executors is tracked.
The system stores full contact information for employees - performers with an indication of their access rights to information.
The program allows you to monitor the status of running processes and analyze the workload of personnel The implementation of the system contributes to the improvement of performing discipline in the organization. The time for approving documents and making decisions is reduced.
* Online access to documents
The system allows you to instantly search for the desired document. Convenient ways to sort and filter data are provided. It is easy to build a complex logical query to the database and conduct advanced analysis of the stored information. Flexible configuration of access rights allows you to differentiate the access rights of employees to documents.
Using the program Archive of documents v2.56 Rus you will be able to do the following:
* Create, modify, delete records, fields, tables
* Import data into any database table from text files
* Sort tables by any field, including sorting by several fields (up to 3) holding the Shift key
* Filter the table by any field using the following operators: "Contains", "Does not contain", "Starts with", "Does not start with", "Ends with", "Does not end with", LIKE, NOT LIKE
* Group the same data in any field when the table is sorted by that field (for marked fields in table properties)
* Mark entries as "Favorites", then they will be displayed in orange. The color is set in the properties of the table
* Mark records as "Dead" ("Uninteresting"), then they will be displayed in gray (or other) color
* Customize the rules of color selection. You yourself decide which lines, in what color and under what conditions to highlight.
* Build a tree by any fields with an arbitrary number of levels for hierarchical display of data from any table
* Change data in any field (except for ID and calculated fields) directly in the table or in a separate form (selected in the settings), mark several records, delete, print, export marked
* Change or delete several records at once in any table of the database using the form "Group update"
* Create new stored fields for tables of the following types: text, numeric, yes / no, date and time, picture
* Create calculated fields for tables, for example, you can create a field with the formula "[Field 1] / [Field 2]"
* Create calculated fields, the values \u200b\u200bof which will be taken from other tables.
* Create new tables with absolutely the same possibilities for actions with them, like any other table
* Bind drop-down lists of fields to other tables to easily select values \u200b\u200bfrom them when editing in a table or to select from other forms when editing in a form
* Set an arbitrary number of subordinate tables for any table, for which you need to set the binding by fields in the table properties
* Change the order of fields in any table using drag and drop or using the "Settings" form
* Rename the fields of tables and the names of the tables themselves in accordance with the specifics of your business. (More precisely, their labels.)
* Print the current view of any table, taking into account the visibility of the fields, their width and order
* Export data of any table to MS Excel or text CSV file based on the current table view
* Export the current record to MS Word based on a template file with bookmarks corresponding to the field names
* Work with multiple database files, create new databases, of course, you can also open them using MS Access.
"Document Archive" is a program that is designed to organize, store, control and provide easy access to various documents. The program can carry out digital and paper workflow.
The program also provides access for several users, control of user access, keeps a history of adjustments, has a Russian-language menu, and so on. The program was developed by Simple Soft. The cost of the program is quite low, but all the necessary tools for working with documents are provided.
Many people know that working with documents is very tedious and uninteresting, however, this process is very important. Almost all activities and manipulations with money, issuance and delivery of goods, etc. are documented.
If the documents are in order, then there will be order in the affairs. To put things in order in affairs, a large number of special applications have been developed. Among them is the utility "Archive of documents", which differs from all other similar applications. All this will be discussed below.
Looking at the program for the first time, you can understand that it is no different from the rest. The principle of organizing documents is almost the same as elsewhere, in tabular form. The interface is also standard - the colors are dull, similar to outdated versions of Windows.
It should be noted that this is not a disadvantage, and even in some moments it can be attributed to the advantages of the application. There is nothing in the program that is not in other similar developments, so only the main points will be considered.
Among the advantages, the developers note a flexible data structure, where you can insert tables and fields, sort by different criteria. The program also has filters, calculated fields, you can create documents by templates, reports and keep a history of documents.
However, the advantages of the program should be functions that are not found in other similar developments. But there is nothing outstanding in this program, however, the developers put all the standard functions to their advantage. At the moment, all of the above is a standard set for such applications, without which it is difficult to perform work quickly and efficiently.
In general, data is organized in a tabular form. Here in the margins you can see all the necessary information about the parameters of the document. You can adjust the display of fields in this table. In addition, new fields can be inserted. In general, you can perform the same actions as in SQL or Access DBMS.
You can also enter sql queries manually. All database files are located in sections that you can customize. Each section displays tables linked to each other, where the main and subordinate are highlighted. A table with photos can be linked to the "Employees" list. The list of documents can be linked to acts and other things.
The program also has a multi-user access mode, where each user is given certain rights and accesses. Constraints are set by setting role and field constraints. A role is a package of possible user accesses and parameters. Three roles can be distinguished in this program.
The first is called "Administrator", which allows you to do everything. The second is "User". It allows you to work with information, add new, adjust personal parameters. With this role, it is impossible to carry out any serious operations with the database and change the general settings of the program. The "Guest" role is intended only for viewing data in the main sections.
New roles can be created. If you cannot find this function, then you can refer to the help. In addition, it is possible to set personal restrictions on table fields.
Regarding the interface, it can be noted that it is easily customizable, but not in terms of design, but in terms of content. You can customize the number of displayed fields, sections and table parameters. In addition to tabular display of information, you can display information in the form of a tree, which allows you to quickly filter them according to a specific criterion.
The usual toolbar has icons for processing and eliminating records, filters, inserting a new field, transferring information, navigating through records and other manipulations. The utility has a lot of functions, so the icons on the panel are very small, and it will be quite difficult to distinguish between them at first. In this case, only the prompts that appear when you hover the mouse can help.
If you are not using the application from scratch, then you should use the import option to add data corrections. You can import files from Excel and CVS, and then configure the correspondence of the required fields. This can also be done manually.
The program has filters for all SQL languages. The section "Issuance history" displays the people to whom the documents were transferred, as well as the date when they should be returned. With this function, it will always be clear who has the documents if they suddenly disappear.
Fields can be text and numeric, logical, contain a date, a picture and a file. You can also create calculated fields, for which you need to enter a formula in them. It turns out that it is possible to create new fields to meet all the needs that may arise in the process of work.
When summing up some fields, the result will appear automatically. The data in the table can be linked to each other, according to a specific field. You can copy fields to quickly apply them to other fields.
Bulk update helps you adjust the records of the specified table to suit your specific conditions. This can be useful for eliminating all data on transactions made with a client who left the market. Bulk liquidation of records in which the customer's name appears is great.
During the work in the database, various garbage can be collected, in which there is no point. For search and liquidation, the "Search for duplicates" option may be useful, with the help of which the tables will compare records by the specified fields. After completing the search, you can immediately see what has been identified, so as not to allow the unexpected disposal of important files.
The history of adjustments displays all the manipulations that took place in the database, so nothing will go unnoticed. The program allows you to use compression to the database, make backups and restore it. You can generate reports for specific fields and apply existing ones. In general, the utility has all the necessary functions for communicating with the database.
There is a one month trial period before purchase, during which the features are not limited, so you can try them all. The cost of the program is quite reasonable. It is within the market price of similar developments.
The program can be purchased in several versions. The basic version for one workplace will cost 300 rubles. The "Standard" version for three computers will cost 8000 rubles. For five users, the program will cost 12,000 rubles. 20,000 rubles will need to be paid for the "PRO" version. The "VIP" version is not limited and costs 40,000 rubles.
The utility is quite simple to work with. If something is not clear, then you can use the help that is in the utility and on the developer's website. In general, the functionally considered utility is no different from similar developments of third-party manufacturers. In this case, it is necessary to choose such programs based only on cost.
Also, technical support is provided by email. In addition, help can be obtained after completing the feedback form. In addition, you can search for answers to questions on the forum. In addition, you can use the help for the program.
It should be noted that the program is quite undemanding. It can run on Windows operating systems starting from version 2000. The processor frequency must be at least 400 MHz. RAM requires only 128 MB, and free disk space is needed 12 MB for the program itself, as well as space for backups.
Document accounting
If you are a responsible manager, then you have thought about competent accounting. Accounting for documents, accounting for contracts and accounting for documentation is equally important at the enterprise. Our document accounting software is a comprehensive solution for automating document accounting. The document management system has a lot of functionality and a list of tools. Due to the fact that each document management in different institutions is carried out in different ways, we are ready to customize the program to record documents individually for your requirements. Our document system will help you organize your archive of documents. In the database you can store both the documents themselves and links to the server where the data is stored. The advantage of the program is fast search. The program window is designed in such a way that the search can be carried out by any of the fields. But that's not all of the search possibilities. When working with the program for accounting documents, you can not only work with the entire database, but also working with a special search window, display documents for a certain period, or by employee, client, and even by the date of signing. No more waste and difficulties in finding the right document. And your document management and contract management will become centralized and streamlined.
The program for accounting documents can be used not only as an archive of data and storage of documents, but also as a program for the implementation of document flow. Having created the base, you can follow the history of the document from its creation to all movements. You will be able to see all the people working with him. What stage is each document at.
Another advantage of the accounting program is the systematization and orderliness of all documents. Which creates a large classified system for electronic documents.
With our accounting software, you can afford to forget about boxes and boxes with documents. Now you can find the right one in a matter of seconds and just a couple of clicks.
Thanks to such an organized accounting system, you can divide all documents into categories and subcategories, divide them by departments and employees. You can even display reports on document flow.
Why do we need record keeping systems? The answer to this question is very simple: it is human nature to make mistakes. It is necessary to reduce the number of errors in record keeping. Now, with the help of an automated accounting system, it will be very difficult to lose a document. Document management systems allow you to create notifications with the help of which the estimate program will remind you of any shortcomings.
What else is there in the accounting program for documents? Automated filling system, smart fields that remember the entered information and much more.
You can familiarize yourself with all the capabilities of the "Records Management" accounting program simply by calling or contacting us by mail.
Program for archives, accounting and document management - efficiently, quickly, automatically!
Video software for accounting documents and contracts
By watching the following video, you can quickly familiarize yourself with the capabilities of the USU program - Universal Accounting System. If you do not see the video uploaded to YouTube, be sure to write to us, we will find another way to show the demo video!
Anatoly Wasserman on the new version 5.0 of the USU program
In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Anatoly Wasserman was born on December 9, 1952. An engineer by education, graduated from the Odessa Technological Institute of the Refrigeration Industry. After graduation, he got a job as a programmer, then as a system programmer. First appeared on the screen in 1989, taking part in the club "What? Where? When?" and at the Brain Ring. He won fifteen consecutive victories in his television "Svoy Game" over the course of two years, from 2001 to 2002. and became the best player of the decade in 2004. According to the sports version of Svoy Igry, he became a five-time champion of Ukraine. Four-time Moscow champion in the sports version of Svoy Igry, bronze and silver medalist in 2017. Silver medalist of the "Experts' Games", the World Games of Experts in 2010 in "Your own game".
Executive Management Supplement - The Modern Executive's Bible
Supplement to the program for professional managers: to develop business and increase income. A unique product developed at the junction of two sciences: economics and information technology. No analogues
With the advancement of technology, life is accelerating. Everywhere you need to be in time - because the faster you do things, the more you earn. For this reason, it is very important to have a feature-rich mobile app on hand.
Alexander Druz about the Universal Accounting System
In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Among them is the first master of the intellectual game "ChGK" Alexander Druz. He was awarded the Crystal Owl prize for the best player of the club six times. Winner of the "Diamond Owl" prize for the best player. Received the title of champion of the television version of the "Brain Ring". In the TV show "Own Game" he won "Linear Games", "Super Cup", won the "III Challenge Cup" with the team, set an absolute record for performance in one game. Author and presenter of intellectual games and educational programs on various television channels.
Maxim Potashev on the effectiveness of the USU program
In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Maxim Potashev - master of the game “What? Where? When? ”, Four times won the Crystal Owl prize, twice world champion, three times champion of Russia, six times champion of Moscow, three times winner of the Moscow Open Championship in the game“ ChGK ”. According to the results of the general audience vote in 2000, he was recognized as the best player in all the years of the existence of the elite club, created in 1975. 50 thousand TV viewers of the program voted for the candidacy of Maxim Potashev. The "Big Crystal Owl" and the main prize of the jubilee games - "Diamond Star" of the master of the game were awarded. Member of the Board and since 2001 - Vice President of the International Association of Clubs. By profession - mathematician, marketer, business coach. Graduated from the Faculty of Management and Applied Mathematics, taught at the Department of General and Applied Economics at the Moscow Institute of Physics and Technology. In August 2010, he was appointed president of the All-Russian public organization "Federation of Sports Bridge of Russia". He leads a consulting company that helps various organizations solve problems related to sales, marketing, customer service and business process optimization.
Sergey Karjakin on tactics in business
In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Sergey Karjakin. At the age of 12, he became the youngest grandmaster in world history, which was included in the Guinness Book of Records. Won the Candidates Tournament. Awarded with the FIDE World Cup. World champion in rapid chess, world champion in blitz. Honored Master of Sports of Ukraine. Honored Master of Sports of Russia, Grandmaster of Russia. Received the Order of Merit, III degree. Member of the Public Chamber of the Russian Federation in the sixth composition. Repeated winner of children's and youth world championships and European countries. Winner and medalist of many major tournaments. Champion of the XXXVI World Chess Olympiad in the Ukrainian national team, Olympic silver medalist in the Russian national team. He showed the best result on his board in the tournament and received the first individual prize (on board 4). Champion of Russia with the best result on the 1st board. World champion in the Russian national team. Entered the World Cup semi-finals. Winner of several international tournaments.
Features of the program for documents
Below is a short list of the capabilities of the USU program - the Universal Accounting System. Depending on the configuration of the software, the list of features may change - becoming less or more.
- The document-aware program supports the simultaneous operation of several users.
- The program is monitored and taken into account at the highest level. Each username is password protected.
- Each employee can periodically change his password in the program that controls document accounting.
- The program takes into account different facts and can change the password of any employee.
- In the accounting program that works with documents, there is a differentiation of access rights for employees of different specializations.
- Taking into account different circumstances, it is supported to work on a local network via various network protocols.
- In the document control and accounting program, it is possible to work via the Internet, if there is a network of branches or if the manager wants to watch management reports from home.
- The program for the control and accounting of documents has an easy and intuitive interface, any user can work with it.
- Working with control and accounting of documents, you can customize the design in the program, including thematic.
- When controlling documents, in the computer accounting program, you can select from the list of blanks the color scheme you like for displaying windows.
- Controlling the work on accounting of documents, the name of your organization will be displayed in the title of the main window.
- When managing work with documents, in the program settings, you can set the name of your organization, contact information and details.
- It is not difficult to control the work processes in the accounting program. The main menu of the program that automates the work of document accounting is simple and clear. It consists of only three items: modules, reference books and reports. Modules are needed for everyday work, reference books are needed to customize the program for the specifics of your company, and with the help of reports, you can analyze the results of work for any period of time.
- It is easy to automate the work of document accounting. The accounting program supports mass email and SMS distribution.
- With the help of mass mailings of the accounting program, you can notify customers about ongoing promotions or discounts, as well as manage their alerts.
- By automating the work on the registration of documents, before sms-mailing, you can first calculate the cost of mailing.
- The program for accounting and document management can work with various equipment.
- Working with the management and accounting of documents, you can view the audit for a specific account.
- The software that manages documents can be blocked if the user of the accounting program wants to leave the workplace for a long time.
- When managing documents, locks are used when editing any table record so that several employees working at the same time do not overwrite information entered by another person.
- Working with automation, you can search in the accounting system by any column of the table.
- Document management and accounting software supports data import. For example, at the beginning of work with the accounting system, you can load a list of customers.
- When exporting information to MS Excel, you can use the old and new file formats.
- Automating your organization is another step towards a successful business!
- Let's start automation together!
- USU software - Universal Accounting System - also includes many other features!
The program for maintaining an archive of documents. Electronic document management system. Electronic archive of documents. Document management program. document accounting system. Registration of documents of the organization.
|
Provision of paper and electronic document flow |
Document accounting in an organization is an important part of a business process. The program for maintaining electronic document management allows you not only to automate and streamline the storage of documents of an organization, but also to gain advantages over competitors, since it will be very simple and quick to find the required file, contract or letter using an electronic archive of documents. You can reduce the number of errors when concluding transactions of the same type if you quickly analyze documents from the archive. A unique number is automatically generated for each new document - this is how the organization's documents are registered.
The document accounting program provides reliable storage of electronic documents in the form of records in a database with the ability to instantly search for information according to various criteria. The archive of documents is an indispensable program in organizations working with GOSTs, SNIPs and similar sets of rules and standards where absolute accuracy and compliance with mandatory standards are required. Accounting of documents in electronic form will allow, in a short time, upon request, to provide the originals of documents, even work with them was carried out many years ago - the document flow program will help in this. The document accounting system and the electronic archive system are becoming indispensable assistants in various fields of activity and the creation of an electronic archive of documents becomes a completely simple task for companies that have decided to put things in order using a special program.
Electronic document management program. The main form of the program for accounting documents. Electronic document flow is carried out by creating a document record in which all the necessary parameters are described and scanned copies of the document or files are attached. The program allows you to link to a document a logbook for issuing documents, other documents, comments, images and scans, physical files (word, excel, pdf and any others).
It is important to understand that the program is not a completely complete solution. This is just an example of a possible configuration. All organizations have their own specifics of doing business and the program can be modified for the needs of a particular organization by removing unnecessary functionality and adding the missing. You can change the types of tables and card forms, add new reference books and tables, create printed forms based on samples, etc.
Screenshots of the program
Document card. The program for accounting documents allows you to store files directly in the database 
The ability to store images (photos, scans of documents) directly in the database 
Projects allow you to combine documents into a group and control such stages as the initial reception of documents, the movement of documents and the final issuance of documents 
Employee Directory 
Directory of contractors and companies. Many documents can be linked to a counterparty. 
For the first 60 launches, the program runs in demo mode without any restrictions. After 60 launches, the program will switch to the free version mode. The free version can be used without time limits.
To purchase the program, you need to select the type of license. Licenses are divided into several types depending on the limitation on the maximum number of concurrent user sessions - i.e. the number of employees simultaneously working with the base. The number of users in the "Users" directory is also limited.
| License | Limitations | Price |
| Free | 1 user can work simultaneously with the base. 1 entry in the "Users" directory. You cannot create new fields in tables and change existing ones. | is free |
| Simple | 3 users can work simultaneously with the base. 3 entries in the "Users" directory. | 8,000 RUB |
| Extended | 6 users can work simultaneously with the base. 6 entries in the "Users" directory. | 12,000 RUB |
| Professional | 9 users can work simultaneously with the base. 9 records in the "Users" directory. | 16,000 RUB |
| Premium | 12 users can work simultaneously with the base. 12 entries in the "Users" directory. | 20,000 RUB |
| Unlimited | without Borders. | 30,000 RUB |
The license is paid only once. The license is not tied to a specific computer. The license term is not limited.
Today the relevance of programs for electronic archiving of documents is very high. Processing and storing all enterprise documents in digital form is not a fashion or just a tribute to the computer age; As practice shows, the electronic archive really allows you to solve a lot of tasks that were previously extremely problematic, and really increases the overall efficiency of any organization. First of all, it reduces the labor intensity of the processes of searching / selecting documents and, thus, allows you to save significant amounts of working time. The creation of a functioning electronic document management system involves several stages, the most important of which are:
- digitization, i.e. converting paper materials to electronic;
- cataloging and systematization, i.e. ordering of the received array of electronic versions with the possibility of instant access to any document (or to any group of materials selected according to any criterion).
creation and storage of electronic documents
Document filing program in electronic form (or at least a more or less ordered "warehouse" of scanned sheets somewhere on the hard disk of an office computer) can be created by the user independently. For a small workflow in a company of several people, this may be enough. However, even with a slight increase in the volume of paper documentation, the costs of its independent digitization and creation of an ordered structure grow significantly, and the complexity of creating a single interactive archive grows by orders of magnitude. Practice shows that attracting professionals and purchasing a ready-made program specially designed for storing electronic documents is the only reasonable solution to the problem for a developing organization. Let's consider the main advantages - a turnkey solution in the field of storing electronic documents.- A unique program for organizing and structuring the database.
- Minimized costs for the acquisition, implementation and work with the program.
- Mminimum technical requirements for equipment. There is no need to replenish the computer park with expensive high-performance machines.
- The speed of searching for the required document and working with an integral array, hundreds of times faster than the speed of "manual work" with a paper archive.
- The ability to purchase a ready-made solution that takes into account the specifics of any particular business.
- storage of electronic versions of paper documents in any format;
- a minimum of user actions (and, accordingly, the cost of his time) necessary to search for a document, view it, edit it and print it;
- the possibility of regulation and differentiation of access rights;
- importing files from other systems, incl. 1C;
- the ability to back up, i.e. maximum reliability and durability of documentation.
