The 1C: Enterprise program includes everything that a large organization may need to keep records of business transactions: all types of documents, several journals, directories of contractors and employees. You can also create a new document to enter data into the database.
You will need
- - computer.
Instructions
Open the "1C: Enterprise" program in the "Configurator" mode. To do this, launch the program shortcut and in the window with a list of connected databases, in the “In mode” field, switch to using the “Configurator” to log in. Click "ok" to launch the Configurator. As soon as this option is activated on the computer, a small program window will launch.
A hierarchy of objects will appear in the program window in the “Configurator” mode. Find the “Documents” field and right-click on it. Select "Add" to begin the process of creating a new document. In the properties window of the new document, specify all the necessary parameters: its name, counterparty, and create a tabular section for displaying or entering information. Customize the table fields depending on the data that must be present in the new document.
Add the created document through the menu item “Operations”, “Documents”. Select the created object in the Select Document window, and then enter the new document into the form. Click “Ok” and the document will be written to the program log. In the 1C: Enterprise database you can edit and modify any type of document. If, say, the usual form does not suit you, you can edit the set of fields and types of input data in the “Configurator”, save the new document and use it in future work as usual.
This training course involves learning 1C from scratch. For beginners, 1C training should always begin with entering primary documents. The course is intended for training operators involved in the preparation of primary accounting documentation, assistant accountants, or for those who are just planning to work in this or a related area. The basic 1C course discusses the creation and processing of the most common documents in practice. To master the course material, it is not necessary to have knowledge of accounting theory. The basics of working with the 1C Enterprise Accounting configuration are discussed using the example of a production and trading organization (OSN). Thus, this 1C Accounting training course is aimed primarily at users involved in data entry, but not data processing. The course comes with the necessary learning materials, including homework.
Since training is individual, enrollment is limited. Check your free time in the class schedule section.
To register for classes, pre-registration on the website is required.
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Complete 1C training “from scratch”
Probably everyone has come across the following job advertisement at least once: “... An accountant is required to issue primary documentation..."; no less often you can find vacancies for a 1C operator. What does this mean in practice? Most often, this means that you will only have to draw up a certain limited number of these same primary documents in the 1C Accounting program, that is, enter incoming data into the program. In this case, as a rule, someone else is responsible for summing up the results of the company’s work.
You can immediately make a reservation that in the 1C Accounting 8 program there is a very large number of documents. And not all of them are often used. And some are not used at all in the activities of a particular organization. This depends primarily on the type of business, of course. There are a lot of different types of activities and each has its own characteristics, but there is a certain number of documents that are almost always required (receipt and expense cash orders, purchase and sale documents, personnel and banking documents, etc.).
Having studied the process of entering primary accounting documents into the program during this basic 1C course, you can easily cope with the typical everyday tasks of an assistant accountant. The most popular configuration now, 1C Enterprise Accounting, version 8, allows you to enter primary documents into the database not only for a professional accountant, but also for a novice in accounting. To do this, you need to undergo training in the 1C program.
The 1C operator training course involves solving a cross-cutting problem that deals with accounting at a manufacturing and trading enterprise (legal entity). Accounting is carried out with VAT. The solved examples are related to each other and allow you not only to learn how to introduce different types of “primary”, but also to trace their interrelationships. In the process of entering documents, I also pay attention to typical (and not so typical) mistakes that most users who do not have the appropriate practice make.
I would like to draw special attention to the fact that an erroneously drawn up document can sometimes be carried out without problems, and the error will become clear, for example, at the close of the month or even later. Entering documents is one of the important areas in 1C and you should not treat it carelessly under any circumstances.
Having been trained to work in 1C “from scratch” at the 1C operator courses, you will learn, in addition to entering the documents themselves, to work with internal reports, which is also often necessary in practice. Global settings, such as accounting policies, are not covered in this course, which allows you to skip studying information you don’t need. It is with the goal of leaving only the essentials that I created a separate basic course on entering primary documents; This also made it possible to significantly reduce the cost of the training course.
If you only need to enter primary documents, then this 1C: Accounting 8 training course will help you quickly and efficiently start working as a 1C accountant.
About the benefits of classes via Skype
All training courses offered are regular “live” communication, and not a set of training materials. You can read more about the methodology of conducting classes at the link.
Course curriculum
This is an approximate list of training materials covered in the 1C operator course. The number of bullet points does not reflect the proportion of time included in the course. The main part of the course is solving a single end-to-end problem, that is, entering primary documents and other operations. You can download the 1C basic course task below.
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- General information about the 1C Enterprise program. Platform and configuration.
- Difference between the responsibilities of a 1C operator and a chief accountant.
- Program interface. Preset interface types. Customizing the interface to suit the user's needs.
- Interface. General operations that are the same throughout the program.
- Printing documents. Print to a file for transfer to another computer.
- Export printed forms of documents to an external file.
- Sending documents by email
- Editing printed forms.
- Set the date and other default settings.
- Features of date entry. Features of filling out some other types of fields in the program.
- Using a calendar and calculator.
- Service messages window.
- Basic directories of the program.
- Chart of accounts.
- The concept of a document in the 1C program.
- The concept of holding a document. The difference between recording and conducting. Cancellation and rescheduling.
- Features of changing the date/time of posted and unposted documents.
- Are all documents processed?
- Atypical use of documents.
- Group operations on directories and documents.
- Lists of documents and journals. Search for documents.
- Deleting objects. Features of deletion in 1C.
- Filling out basic reference books. Consequences of incorrect filling in the future.
- Entering information about employees. Personnel operations.
- Templates for calculating salaries.
- Manual operations.
- Cash documents.
- Calculations with accountable persons
- Correcting entries in documents.
- Primary VAT documents.
- Bank documents.
- Exchange of data with the bank client.
- Warehouse documents.
- Production documents and materials accounting
- Purchase and sale documents.
- Product price management.
- Offsets.
- Accounting for fixed assets.
- Salary documents.
- Control of completeness of document input.
- Typical errors when entering documents.
- The concept of internal reports. Setting up reports.
- Using processing to improve the efficiency of the program.
- Speed up work in the program using hot keys.
- Using the help system.
Course curriculum
Course materials
You can download the course material for review. Part of the document is shown.
If you do not have 1C:Accounting
Since the course does not include creating an information base, as well as setting it up and entering balances, for educational purposes I have a pre-prepared base in which all this is already there. In order to prevent conflicts between platform versions and configurations, the database was created in the official training version of 1C, so I recommend conducting training in it.
If you cannot install the program yourself, I will do it remotely.
If you want to undergo 1C training in your working version, then this is possible by mutual agreement. In this case, during the course you will need to additionally set all the settings, as well as enter the initial balances necessary in the future to solve the end-to-end problem, which may (not necessarily) lead to a slight increase in the duration of the course.
If you have any questions that you did not find answers to on the site, please contact me. Details in the Contacts section
18
classes/(36 hours) /
14 400
rub.(RUB 18,000 when paying by lessons)
Accounting is a scientifically organized system designed for collecting, processing, recording and analyzing information used in financial and economic activities. Accounting reflects business transactions expressed in monetary terms.
Briefly about accounting we can say: “Everything has its price!” Any transactions of purchase and sale of goods and services, contractual relations between partners, suppliers and customers, labor relations related to recording working hours and remuneration - everything can be reduced to a monetary “denominator”.
With the help of accounting, the execution of various business transactions is reflected, which reflects the activities of any enterprise, regardless of the form of ownership and type of activity.
The totality of accounting data allows you to determine the final financial result of the work, conduct an analysis and determine the prospects for further work to improve performance indicators.
Primary documentation in accounting: what is it?
Primary documentation in accounting is the basis of accounting. If you visually imagine the accounting system as a spreading tree with dense foliage, then the leaves are the primary accounting documents.
Leaves are collected into “branches” - registers, from which a powerful “crown” of a tree is created - synthetic accounting for accounting accounts, and a powerful green crown is the key to a flowering tree, those. correct and complete accounting of the enterprise.
In what order it is carried out, you can find out in our new publication at the link.
Sample of a primary accounting document - a time sheet. What is a primary document in accounting?
The primary document is a standard form of a certain sample, filled out in accordance with the requirements of accounting, methodological recommendations of statistical, tax, insurance, banking and other authorities.
Standard forms of primary documents are approved by state statistical authorities. Various narrowly focused documents are approved by ministries and departments by type of activity.
Primary documents are necessary for registration of business transactions; they confirm the implementation of a sale-purchase transaction, lease, receipt and expenditure of money, payment to suppliers. Primary documents are the basis of accounting in an organization.
Corrections in primary documents
1. If this is not a strict reporting form, then the document must be rewritten correctly and the damaged document must be destroyed.
2. Cross out the strict reporting form with a red oblique line from one corner of the sheet to the other and make the entry “cancelled.” Do not destroy the damaged form.
Primary documentation occupies a fairly important place among all the documentation maintained by the accounting department. It is constantly checked by the tax service and must be drawn up in accordance with the necessary norms and laws in force in the Russian Federation. We will discuss in our article what relates to primary documentation, how to formalize and draw it up correctly, so as not to have problems with the tax inspectorate later.
Primary documentation in accounting - what is it?
Primary documents are the basis upon which accounting entries can be made and entered into the general register. This is an important part of the management documentation of an enterprise or organization.
In all enterprises that the state forced to keep accounting records, business transactions must be formalized in accordance with the primary documentation. A business transaction is understood as any activity of an enterprise that entails the movement of funds or the structure of its assets.
According to the accounting law, the preparation of primary documentation must occur simultaneously with business actions, that is, it must be immediately documented. But if this is not possible, you can make documentation immediately after the end of the action.
Primary documentation can be prepared both on paper and electronically. But in the second option, all papers must be certified with an electronic signature, otherwise they simply will not have legal force. But, if the contract clearly states the presence of a paper version of the document, then it must be available.
Primary documents will be preserved for 4 years. During this period, the tax office has the right to request them at any time to check you and your counterparty. You should be especially careful about the documents in which you buy anything. Remember, it is thanks to them that you will be able to go to court if the need arises.
Separation of documents by business stage
All transactions carried out by an enterprise or organization can be divided into 3 stages:
- Discussion of the terms of the deal. At this time, you must discuss all the nuances and come to a common opinion. The result of this stage will be the signing of an agreement and the issuance of an invoice for payment.
- Payment according to the deal. It must be confirmed by an extract from your current account if the payment was made by bank transfer, or by checks and strict reporting forms if the payment was made in cash.
The second option is often used by employees of an organization when they take funds on account. - Receipt of paid goods or services. There must be evidence that confirms that the goods were received or the service was provided, otherwise the tax service simply will not allow you to reduce the amount of tax collection.
Confirmation may be a bill of lading or a receipt in the case of receipt of goods, or a certificate of completion of work in the case of provision of a service.
What documents are required?
Depending on the operation that will be carried out, the list of required documents may vary. Let's look at the most common list of required papers. Typically, all documents are prepared either by the contractor or the supplier of goods.
The list of documents looks like this:
Features of the accounting register
After the primary documents have been prepared, they are checked for form and content. After this, if everything is done correctly, they are formalized, and the economic grouping of the data that it contains in the general accounting system takes place. To do this, all information about the balance of the company’s property, cash, and business transactions from primary (free) documents is transferred to accounting registers.
The accounting registers themselves are specialized tables that are made in a strictly specified form, in full accordance with the economic grouping of information about the company’s property and the sources of its occurrence.
All existing registers are divided into 3 groups:
- By appointment. Depending on this criterion, registers are divided into chronological, systematic, and combined. Each individual type has its own order of data saving.
- Based on the generalization of data, registers are divided into integrated and differentiated. Each can be considered from the particular to the general, or vice versa, from reporting to primary documents.
- By appearance. They can have an almost arbitrary shape: a book, a magazine, a card, printed sheets.
Accounting registers must have:
- Full title.
- The specified period of time for registering business transactions and to which billing period it relates.
- Signatures and initials of responsible persons. This makes it possible, in case of controversial issues, to find and indicate the persons who took part in the transaction.
Conducted business transactions must be reflected precisely in the period in which they were carried out. If documentary reflection cannot be done directly during a business transaction, then registration must be done immediately after its completion.
In general, accounting registers are created in order to accumulate and systematize information about primary documents accepted for registration in order to display financial statements. If the financial and primary documentation of an enterprise is stored in printed form, then, at the request of other participants in business operations or law enforcement agencies (if this is within their competence), copies must be provided by the person who compiled them and presented them for signature.
1c accounting primary documentation
While conducting financial and business activities, an accountant will have to work with a huge amount of documentation. These are various forms, contracts, reporting documentation, estimates and calculations. Some of them are not of great importance and are secondary, but there are also very important documents in which even a minor mistake can lead to disastrous consequences for the entire enterprise and for individual officials. These are the primary documents of the organization.
With the help of the 1C program you will be able to control and operate them much easier. Its functions include management of shipping and monetary documents, warehouse documents and those related to retail trade.
Today, 1C software occupies a leading position among accounting programs that are constantly used in our country.
Among the most popular 1C functions are the following:
- Full automation of all types of accounting.
- Payroll calculation for employees.
- Personnel and production accounting management.
The program has a large number of modes and settings, with which you can completely customize it for yourself, adjust it in a way that is convenient for you.
Preparation of primary documentation is a complex and painstaking task, but simply necessary. Modern computer technologies and highly qualified employees will help you. If you approach it with all responsibility and knowledge of the matter, then there will be no problems.
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Primary accounting represents the initial stage of systemic perception of the registration of individual transactions that characterize economic processes and phenomena occurring in the organization. Its objects are: procurement, acquisition and consumption of material resources, production costs, movement of semi-finished products and work in progress balances, volume of product output, its shipment and sale, settlements with suppliers, buyers, customers, banks, financial authorities, founders, etc. .
Initial information about economic processes and phenomena is reflected in primary documents.
Primary accounting document- this is a written certificate of a business transaction that has legal force and does not require further explanation or detail.
The primary accounting document must have:
- name - financial and economic content of a business transaction. A document that does not have a name, as well as a document with an unclear, hard-to-read name, will not have legal force;
- name, and in some cases addresses and bank accounts of the parties (legal entities and individuals) participating in this business transaction. A primary document that does not contain the name and corresponding attributes of at least one of the parties to the business transaction loses its addressability and cannot be executed;
- date of compilation. If the date is absent or unclear, the document loses its addressability in time. In fact, such a document has no legal force;
- the content of a business transaction (object of documentation), resulting from the name of the document in which it appears in general form;
- meters of the business transaction being carried out. The absence of meters in the document deprives it of an accounting and settlement base;
- signatures of the responsible persons - the director of the organization and the chief accountant.
Documents are filled out by accounting employees clearly and legibly using manual writing in ink or ballpoint pen, on a typewriter or using computer technology.
As a rule, standard forms in the form of blanks of an interdepartmental nature are used for documents. This includes forms of orders, invoices, invoices, coupons, statements, etc. Primary documents must be drawn up at the time of the transaction, and if this is impossible for objective reasons, then immediately after its completion.
If an error occurs in on-farm accounts, you can use the negative or reversal entry method. In this case, the erroneous entry is repeated in red ink or standard colors (blue, black) and enclosed in a rectangular frame.
A red color or a rectangular frame will cancel an erroneous entry, after which a correct entry will be made. It is possible to correct errors in accounting records by crossing out and further correction (the erroneous entry is crossed out with one line and a correct entry is made under it indicating the date of correction and the signature of the accountant; if necessary, a certificate is drawn up revealing the need for correction and the reason for the error).
There should be no corrections, erasures, or blots in cash and banking documents.
When working with any document, an accountant relies on certain principles and methodological foundations enshrined in official documents.
Based on primary documents, entries are made in accounting registers, cards, statements, journals, as well as on disks, floppy disks and other media.
Accounting documents can be external and internal
External documents come to the organization from the outside - from government bodies, higher organizations, banks, tax inspectorates, from founders, suppliers, buyers, etc., they are compiled according to standard forms. Examples of such documents include payment request-order, payment request, supplier invoice, etc.
Internal documents compiled directly by the organization.
The following types of internal documents are distinguished:- administrative;
- exculpatory (executive);
- combined;
- accounting registration.
Administrative- these are documents that contain orders, instructions on production, performance of certain business operations. These include orders from the head of the organization and persons authorized by him to carry out business transactions.
Exculpatory(executive) documents certify the fact of business transactions. These include receipt orders, materials acceptance acts; acts of acceptance and disposal of fixed assets; documents on acceptance of manufactured products from workers, etc.
Combined documents are both administrative and executive. This includes incoming and outgoing cash orders, payroll statements for the payment of wages to employees of the organization, advance reports of accountable persons, etc.
Accounting documents are compiled in the case when there are no standard documents for records of business transactions, as well as when summarizing and processing supporting and administrative documents. These are certificates, distribution sheets, etc.
Accounting documents are also divided into one-time and cumulative. One-time primary documents are used when completing each business transaction. Accumulation documents are compiled during a certain period of gradual accumulation of homogeneous business transactions. At the end of the period, these documents calculate the results for the corresponding indicators. Examples of cumulative documents are two-week, monthly work orders, limit cards for the release of materials from the organization’s warehouses, etc.
Accounting documents are divided into primary and summary
Source documents compiled at the time of a business transaction. An example of such documents are invoices for the release of materials from the organization’s warehouses to the workshops.
Summary documents compiled on the basis of primary documents, for example, payroll statements.
At the moment of recording data in primary documents, accounting information appears that is not recorded automatically. All its quantitative and qualitative characteristics are subject to logical, arithmetic and legal control before drawing up primary documents. Such control is carried out both by employees involved in maintaining primary accounting and by employees of management services.
By signing incoming and outgoing cash orders, payroll statements, payment orders and demands, and other banking documents, the head of the organization thoroughly analyzes each business transaction.
In the process of obtaining accounting information, the following stages are distinguished:- preliminary work before drawing up primary documents;
- preparation of primary documents;
- approval of primary documents;
- the work of the accounting department in the preparation and processing of primary documents.
The collection of accounting information involves the appropriate work of various services of the organization. This stage is characterized by the highest level of analyticality and efficiency of accounting.
The second stage of the accounting process is the processing of accounting information. It involves the direct participation of employees of functional management services in obtaining accounting information. Thus, when accounting for inventory items on the basis of primary documents, provision is made for grouping and summarizing data in materials warehouse cards. Every month, data from cards and books is transferred to reports on the movement of material assets. In due time, warehouse managers and department heads submit these reports to the organization's accounting department.
Managers also take part in data processing. Thus, with the help of employees of various management services, the culprits of shortages and losses are identified.
After checking the arithmetic calculations, the legality and expediency of the executed business transactions, accounting documents are registered, and then the economic grouping of their data is carried out in a system of synthetic and analytical accounting accounts by recording in accounting registers.
Accounting registers are counting tables of a certain form, built in accordance with the economic grouping of data on property and the sources of its formation. They serve to reflect business transactions on.
Accounting registers, depending on their structure, are divided into chronological and systematic. In chronological registers, business transactions are reflected in the sequence of their completion. Systematic accounting registers serve to group business transactions according to established characteristics.
Accounting registers are maintained in the form of ledgers, cards, statements, journals, as well as computer media.
Synthetic accounting is carried out in systematic registers, and analytical accounting is carried out in analytical registers. Entries in registers are made both manually and using computer technology.
The totality and location of the details in the register determine its form, which depends on the characteristics of the objects being taken into account, the purpose of the registers, and the methods of accounting registration. Accounting registration refers to the recording of business transactions in accounting registers.
In accounting books, all pages are numbered and bound. The number is indicated on the last page and certified by the signatures of authorized persons. In some books, for example, cash books, the pages are not only numbered, but also laced with twine and sealed with a wax seal. Depending on the volume of accounts in the book, one or more pages are allocated for a particular account. Accounting books are used for synthetic and analytical accounting.
Cards are made from thick paper or loose cardboard without being fastened together. They are stored in special boxes called filing cabinets. Cards are opened for a year and registered in a special register to ensure control over their safety.
Sheets differ from cards in that they are made from less dense paper and have a larger format. They are stored in special folders called registrars. Statements are opened, as a rule, for a month or a quarter.
Entries in accounting registers must be clear, concise, clear, and legible. After registering a business transaction in the accounting register, an appropriate mark is made on the primary document to facilitate subsequent verification of the correct posting. At the end of the month, results are summed up for each page of the accounting registers. The final records of systematic and analytical registers must be verified by compiling turnover sheets.
After approval of the annual report, the accounting registers are grouped, bound and deposited in the current archive of the organization.
Methods for correcting erroneous entries in accounting registers
Exist three ways to correct erroneous entries in accounting registers: proofreading, additional entry, reversal.
Corrective method can be applied only if the errors were discovered before the balance sheet was drawn up or they occurred in the accounting registers without affecting the correspondence of the accounts. This method consists of crossing out with a thin line the incorrect text, number, amount and inscription next to or above the correct text or amount with the appropriate clause.
For example, if instead of 100 rubles. If 200 rubles are reflected, then 200 rubles should be crossed out. and write “100 rubles” on top, and on the side indicate: “200 rubles crossed out and 100 rubles written on top, corrected believe (date, signature).”
No corrections or blots are allowed on monetary documents, even those specified, especially in numbers.
Additional entries are made in cases where the amount of a business transaction is erroneously underestimated. For example, the supplier transferred 150 rubles from the current account. This business transaction is reflected in the correct correspondence of accounts, but its amount is underestimated to 100 rubles. The following accounting entry was made: debit to the “Settlements with suppliers” account, credit to the “Current account” account - 100 rubles.
But since suppliers should transfer 150 rubles, then the missing amount of 50 rubles. it is necessary to make additional entries: debit to the “Settlements with suppliers” account, credit to the “Current account” account - 50 rubles.
Additional postings are made in the current or next month. This error correction rule is applied in two cases: if the data of the primary document is not recorded in a separate line in the accounting register and when an erroneously understated amount of a business transaction is reflected in the accounting register.
Reversal method is that the incorrect entry, mainly digital, is eliminated by a negative number, i.e. the incorrect correspondence and amount are repeated in red ink. At the same time, a correct entry is made using ordinary ink. Reversals occur when accounts are posted incorrectly or when an exaggerated amount is recorded.
When summing up the results of operations, entries made in red ink are subtracted.
